Terms & Conditions:
Terms & Conditions Somewhere Sunny, LLC
By booking or participating in a trip organized by Somewhere Sunny, LLC (“Somewhere Sunny,” “we,“ “us,“ or “our“), you acknowledge and agree to the following Terms & Conditions. These terms apply to all Somewhere Sunny group travel experiences and should be read alongside the Somewhere Sunny Trip Waiver & Agreement, which must be signed by every traveler before departure.
1. Reservations and Payments
A reservation is confirmed when the required deposit or payment has been received and accepted by Somewhere Sunny.
Payment amounts, installment schedules, and final payment deadlines are provided at the time of booking. Travelers are responsible for completing payments according to the agreed schedule.
Failure to make a required payment may result in cancellation of the reservation. Any amounts previously paid remain subject to the applicable cancellation and refund policies.
2. Cancellation and Refund Policy
Somewhere Sunny organizes small-group travel experiences that require advance commitments to hotels, local partners, transportation providers, and other suppliers.
All traveler payments are non-refundable unless otherwise expressly stated in writing. This includes deposits, installment payments, and final balances.
If a traveler chooses to cancel for any reason, including illness, personal emergencies, changes in circumstances, or inability to travel, payments will not be refunded by Somewhere Sunny.
Travelers may request to transfer their reservation to another eligible traveler, subject to written approval by Somewhere Sunny, supplier restrictions, and any applicable administrative or additional costs. Transfers are not guaranteed.
Travel insurance is mandatory. Travelers should carefully review their insurance policies to understand covered cancellation reasons, exclusions, and claim procedures.
3. Cancellation or Changes by Somewhere Sunny
Somewhere Sunny reserves the right to cancel, postpone, or modify a trip when circumstances make it necessary or appropriate, including safety concerns, insufficient enrollment, natural disasters, political instability, public health emergencies, supplier disruptions, or other circumstances beyond our reasonable control.
If Somewhere Sunny cancels a trip before departure, we will communicate the available options, which may include a refund, credit, or transfer to another trip, depending on the circumstances, applicable law, and recoverable supplier payments.
Somewhere Sunny is not responsible for independently purchased airfare, accommodations, transportation, or other expenses outside the trip package.
4. Itinerary Changes
Our itineraries are thoughtfully designed to provide meaningful cultural experiences. However, international travel sometimes requires flexibility.
Somewhere Sunny reserves the right to make reasonable changes to accommodations, transportation, activities, guides, restaurants, or itinerary schedules due to weather, safety, availability, local conditions, or operational needs.
When possible, comparable alternatives will be provided. Changes that do not materially diminish the overall trip experience do not automatically entitle travelers to refunds.
5. Travel Insurance
All Somewhere Sunny travelers are required to purchase and maintain valid travel insurance for the duration of their trip.
Travelers are responsible for ensuring their policies provide appropriate coverage for their destination, activities, medical needs, emergency evacuation, and potential trip interruption or cancellation.
Somewhere Sunny may request proof of insurance before departure.
Insurance coverage, exclusions, eligibility, and reimbursement decisions are determined by the insurance provider, not Somewhere Sunny.
6. Passports, Visas, and Entry Requirements
Travelers are solely responsible for obtaining and maintaining valid passports, visas, travel authorizations, vaccinations, and other documentation required for their destination.
Travelers are responsible for understanding and complying with applicable entry, exit, immigration, and health requirements.
Somewhere Sunny is not responsible for denied boarding, refused entry, or missed portions of a trip resulting from incomplete or invalid documentation.
7. Health, Safety, and Personal Responsibility
International travel involves inherent risks, including illness, injury, accidents, changing weather, unfamiliar environments, and differences in local healthcare and safety standards.
Travelers are responsible for assessing their ability to participate in the activities described in their itinerary and for communicating relevant needs or limitations in advance.
Somewhere Sunny cannot guarantee that all destinations, accommodations, or activities will be suitable for every individual’s physical abilities or medical circumstances.
Travelers are responsible for their personal decisions, belongings, and activities undertaken independently outside the organized itinerary.
8. Traveler Conduct and Group Experience
Somewhere Sunny is committed to providing a safe, respectful, and enjoyable group travel experience.
Travelers are expected to treat fellow participants, group leaders, local guides, suppliers, and community members with courtesy and respect.
Somewhere Sunny reserves the right, in its reasonable judgment, to restrict or terminate a traveler’s participation if their behavior threatens safety, involves harassment, violates applicable laws, repeatedly disrupts the group, or substantially interferes with the experience of others.
Depending on the circumstances, a traveler whose participation is terminated may be responsible for arranging and paying for their own transportation, accommodations, and other expenses.
Refund eligibility, if any, will depend on the circumstances and applicable law.
9. Independent Travel Providers
Somewhere Sunny works with independent local operators, hotels, transportation companies, guides, restaurants, and activity providers to deliver our travel experiences.
These providers may operate independently of Somewhere Sunny and are responsible for the services they perform.
Somewhere Sunny is not responsible for the negligent or wrongful acts of independent providers to the extent permitted by applicable law.
10. Photography, Privacy, and Group Sharing
Photography and sharing memories are a valued part of the Somewhere Sunny travel experience.
Private trip photo-sharing groups are intended for registered travelers and authorized Somewhere Sunny representatives.
Travelers are expected to respect the privacy and preferences of fellow participants when taking, posting, or distributing photographs and videos.
Participation in a trip does not automatically grant other travelers or third-party providers permission to use someone’s image for commercial or promotional purposes.
Any authorization for Somewhere Sunny to use traveler photographs or videos for marketing purposes is governed by the separate Trip Waiver & Agreement and applicable consent requirements.
11. Activities Outside the Organized Itinerary
Travelers may choose to participate in independent activities during free time.
Such activities are undertaken at the traveler’s own discretion and responsibility.
Somewhere Sunny does not supervise or assume responsibility for independently arranged excursions, transportation, activities, or services that are not part of the official trip itinerary, except as required by applicable law.
12. Limitation of Liability and Acceptance of Risk
Travelers acknowledge that international travel carries inherent risks, some of which cannot be eliminated through reasonable planning and precautions.
To the extent permitted by applicable law, Somewhere Sunny is not responsible for losses, delays, injuries, or expenses caused by circumstances beyond its reasonable control or by a traveler’s own actions.
Nothing in these Terms & Conditions is intended to waive rights or exclude liability that cannot legally be waived or excluded.
Additional provisions concerning acceptance of risk, release of liability, and indemnification are contained in the separate Somewhere Sunny Trip Waiver & Agreement.
13. Required Trip Waiver & Agreement
All travelers must review, acknowledge, and sign the Somewhere Sunny Trip Waiver & Agreement before participating in a trip.
The agreement addresses acceptance of travel risks, personal responsibility, liability, and other important conditions of participation.
Failure to complete required documentation may result in denial of participation, subject to applicable law and the cancellation terms.
14. Required Orientations and Trip Communications
Somewhere Sunny provides pre-departure information and required trip orientations to help travelers prepare.
Travelers are responsible for reviewing provided materials, completing required orientations, and following reasonable instructions related to safety, logistics, and group activities.
15. Changes to Terms & Conditions
Somewhere Sunny may update these Terms & Conditions periodically.
The version applicable to a traveler’s booking will generally be the version in effect when the reservation is confirmed, unless the traveler agrees to subsequent changes or applicable law requires otherwise.
Updates will be published on our website.
16. Contact Information
For questions regarding these Terms & Conditions, please contact:
Somewhere Sunny, LLC
Effective Date: November 4, 2026
Refunds Policy:
Our trips are affordable because of group rates we are able to guarantee through contracts and commitments, as well as pre-paying trip fees and lodging. Therefore, our trips are non-refundable. You may transfer your trip with approval. As noted, travel insurance is mandatory for this trip. Please note allotted reasons for cancellation as well as the force majeure of the policy you choose with your travel insurance company.
Privacy Policy:
Somewhere Sunny, LLC
At Somewhere Sunny, LLC we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with our services, or participate in our travel experiences. By using our website or services, you consent to the collection and use of information as described in this policy. If you do not agree with our practices, please do not use our website or services.
1. Information We Collect:
We collect information that you voluntarily provide and data automatically collected through your use of our website and by registering for our trips.
A. Information You Provide to Us:
Personal Information:
When you book a trip, sign up for our newsletter, contact us, or engage with our services, we may collect your name, email address, phone number, billing address, and other relevant details.
Payment Information:
We use third-party payment processors to handle transactions securely. We do not store your credit card details.
Travel Preferences & Special Requests: If you share dietary restrictions, medical conditions, or accessibility needs, we will use this information solely for trip planning.
User-Generated Content: If you post comments, reviews, or engage on our social media, your submissions may be publicly visible.
B. Information Collected Automatically:
When you visit our website, we may collect usage data such as IP address, browser type, pages visited, time spent on our site, and referring URL. Cookies & Tracking Technologies: Some sites use cookies, pixels, and similar technologies to analyze trends and improve user experience. You can adjust your browser settings to refuse cookies, but some website features may not function properly.
2. How We Use Your Information:
We use your information to: Process bookings, payments, and travel arrangements, communicate important trip details, respond to inquiries, customize your experience, and improve our services. We may send marketing emails, newsletters, and promotional information (you can opt out at any time). Some sites monitor website traffic and analyze trends.
3. Sharing of Information:
We do not sell or rent your personal information. However, we may share your data with Service Providers & Partners. Such as Hotels, local guides, transportation providers, and other third parties essential for fulfilling travel services. Payment Processors: To securely process transactions. Legal & Security Purposes: If required by law, in response to legal requests, or to protect our rights and prevent fraud.
4. Data Security:
We implement reasonable security measures to protect your information. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
5. Your Rights & Choices Opt-Out:
You can unsubscribe from newsletters and emails via the link in our emails. Access & Correction: You may request updates to your personal information. Cookies: Adjust your browser settings if you prefer to manage cookies and tracking technologies.
6. Third-Party Links:
Our website may contain links to third-party websites. We are not responsible for their privacy practices, so please review their policies before providing personal information.
7. Changes to This Policy:
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date. Your continued use of our services after updates constitutes acceptance of the revised policy.
8. Contact Us:
If you have any questions about this Privacy Policy or how we handle your information, please contact us at: Somewhere Sunny, LLC: Bree@besomewheresunny.com
By using our website or services, you acknowledge that you have read and understand this Privacy Policy.
Somewhere Sunny LLC Acceptance of Risk & Responsibility:
By joining a trip with Somewhere Sunny LLC, you acknowledge that travel involves inherent risks, including but not limited to accidents, illness, unpredictable weather, and varying standards of medical care. The standards for accommodations, food and transportation may be also vary from country to country. You understand that emergency services may be limited or unavailable in some destinations and therefore pre-purchased travel insurance is absolutely mandatory. You also accept full responsibility for your personal actions during the trip. Any activities or behaviors outside the planned itinerary are at your own risk, and Somewhere Sunny LLC is not liable for any consequences resulting from them. By participating, you agree to these terms and release Somewhere Sunny LLC from any claims related to the risks of travel or personal choices made during the trip.
Conditions:
All group trips with Somewhere Sunny require a signed waiver releasing Somewhere Sunny, LLC, its owner and all affiliates from liability. You guarantee by going on a Somewhere Sunny trip that you have signed the aforementioned waiver. You also guarantee that you have purchased travel insurance valid for the duration of the trip and watched or participated in the required educational orientations. You acknowledge what is included in the trip and have the ability to pay for any items not covered by the trip.